How To Organize A Hard Drive Of Raw Footage To Entice An Editor To Work On Your Low Or No Budget Video Project

You spend months thinking about and prepping your project during pre-production period. You wrote the project or created it. You have a handle on it or are steering the ship. Momentum is building. You survive the shoot and now you enter the post-production phase. You have a years worth of blood, sweat, and tears on a hard drive. You need to find an editor

You look at some editing reels and the editor you think is perfect is $650 a day your total budget for the edit is $500. You talk to several editors to try and get them excited about your project in the hopes they will join the team. I am going to stop right here. Put yourself in the editor’s shoes, you want them to edit for little or no money and to start off that relationship you’re going to hand them a hard drive with three terabytes of raw footage that contains a bunch of folders that say, Card 01, Card 02 and contains numerically labeled shots. That is hardly enticing, in fact, its a deterrent.

Here is a simple way to get an Editor excited about working on your project. You want them to be able to dive right in. You are going to prep the drive. First, create a series of folders. The main folder will be the project name, the title of the work. Within that folder create subfolders. Number them as follows: 01_project, 02_Media, 03_Music, 04_Audio, 05_GFX, 06_Docs, 07_Stills, 08_Assets, 09_Exports.

Now move all your media into the 02_Media folder. If you record audio separately move that into the 04_Audio folder. Add a copy of the script into the 06_Docs folder. If you have storyboards put a copy there. If you have ideas for music put those in the 03 Music Folder.

This next step is what will really help you entice an editor to start on the project. Set up the project in the editing software and make selects. Most likely you will be using Final Cut, AVID or Adobe Premiere. As of now, the most predominant DIY platform is Adobe Premiere Pro CC. If you don’t own it you can get started for under $20 a month. Whichever platform you choose the steps are the same and very similar to the project folder structure. In your chosen editing platform create a new project. In the project create a series of folders. 01_ Sequence, 02_Media, 03_Music, 04_Audio, 05_GFX, 06_SFX, 07_Titles, 08_Misc. Next, import your footage into the project. Media into the media folder, Audio into the audio folder, etc.

This next step will really go a long way. Create a New Sequence in your project and call it selects. Start to watch all your raw footage and “select” your preferred takes and pull them into the timeline. Perhaps you like two, just pull them both. Creating a sequence and making selects is very simple. If your not comfortable or familiar with the editing platform at all a few google searches will guide you through this basic process.

Alternatively, if that seems too involved or beyond your time or abilities. At the very least Set up the drive with the folders and create a paper edit. Create a document and assign a brief description of each Footage Card and Contents. Then Do a paper edit. Watch the footage in a viewer such as Quick-Time. Make your selects that way. Create a new document, split the page into two columns. On the left will be the script, On the right will be your notes and your ‘Selects” If the script says, ‘Mary Enters, speaks to Bill. Mary: Hi Bill!” That will be in the left column in the right will be the shot into something like Mary Enters Card02, IMG-0190.mp4 at 03:04. And just map the whole script out with your selects.

The point of all this is to present the editor with a project they can jump right into. If you present an editor with a low rate and terabytes of raw footage they will politely pass. If you talk to an editor excited about the possibilities of the project with specific examples from media you’ve already organized and prepped you have a reasonable chance to get them just as excited about being a part of something. If you don’t have the money to invest you simply need to invest your time. Sharing the time investment with the editor rather than laying it all on them will encourage talented people to join you. Last I should mention be sure to make a backup of the drive and its contents and store that away safely.

For more tips and shared experience visit our youtube channel Create Sci-Fi with plenty of informative videos on creating content.

 

Concept Art: The Galactic Galaxy Production Diaries

From the very first moment I had the idea for my Sci-Fi web series Galactic Galaxy, I was more passionate and driven to make it a reality than any other project I’d conceived. I’d talk to anyone who would listen to keep the momentum going. The thing you learn quickly with sci-fi is it’s hard to explain it to someone. They really need to see it. To convince people to work with me on my idea and to generate any real interest, I realized I needed some concept art.

Initially, I would say to potential collaborators, “There are These Snail Warriors and a Wizard” every time they would smile uncomfortably and nod.  But, once I had the concept art, they would get visibly excited. For me, armed with the concept art, one: the ball was rolling two: in a very basic way, I was beginning the process of creating the show. I teamed up with a great local artist in LA named Farron Kerzner and he started bringing my imagination to life.

We started with the Space Wizard and the Dar Kuzar who was simply called the Dark Lord then. Some of the early designs changed and some stayed the same.

The IF3 or Interplanetary Federation Female Force,  went through several stages of development before the final look was achieved.

The Queen originally in my mind was Cher from the 1986 Oscars and Faron drew these beautiful Costumes. In the end, she went another direction but the art was key to set things in motion.  

My beloved Snail Warriors (sigh) My original Idea was for snail warriors as the Dar Kuzars army. But that was another practical use of the concept art. Once I shopped around the drawing of the costume I soon learned I would never ever on a low budget be able to afford the costume build. Which lead me to rethink the characters and I came up with the skull warriors. However, creating those Skull Warriors was vital in getting me to the next step. It was my first of many creative solutions.

The concept art was key in starting my journey to realizing my show. When you have an idea for a show no one can stop you from writing it, that costs your time. Before you have the budget to make your project if you are passionate enough about the idea you can spend a few hundred dollars out of your own pocket to tease it into the world. In my experience when you’re emailing or having lunch with potential collaborators or investors they begin to take you seriously when you start showing them concept art.

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